BoodleBox for Workforce
BoodleBox is a collaborative AI workspace for enterprise teams — giving every team member private, secure access to every major AI model, and the ability to build shared context, compound knowledge, and collaborate with AI the way real work actually happens: together.
Every workspace is private by design. Everything can be shared by choice.
Trusted by leading institutions and teams
A landmark Microsoft and LinkedIn Work Trend Index found that 78% of AI users are bringing their own personal AI tools to work.
The State of AI in the Workplace
Most AI tools are built for individuals — which means every insight your team builds with AI walks out the door when someone closes a tab or leaves the organization. BoodleBox is the first platform where AI knowledge belongs to the team, not the person. Shared context. Persistent projects. Intelligence that compounds over time.
Persistent doesn't mean uncontrolled. Every workspace is private by design. Information is only shared by choice — and when someone leaves, their access doesn't outlast their tenure.
Who BoodleBox Is For
Whether you're setting the strategy, doing the work, or keeping it all secure — BoodleBox was built for how your organization actually operates.
BoodleBox gives leaders visibility into how AI is being used across the organization, budget that doesn't spiral as adoption grows, and a single platform that replaces scattered subscriptions with one accountable system. The intelligence your teams build stays in the organization — not in someone's personal chat history.
See how collaborative AI could work for your team. Book a demo →
The longer your team uses BoodleBox, the smarter your workspace gets. Context doesn't evaporate when someone closes a tab — it compounds into organizational intelligence that other team members can access, build on, and pass forward.
Give your team the AI tools they need to do their best work. Get a demo →
BoodleBox helps IT and security teams reduce AI tool sprawl with a secure enterprise AI platform built for visibility, governance, and control. Prompts are anonymized before reaching any model, no-training contracts are in place with every LLM provider, and compliance requirements are handled through one auditable platform.
Find out what secure and compliant AI looks like for your organization. Schedule a demo →
What You Get
Most AI tools were designed for one person and stretched to fit teams later. BoodleBox is built around how organizations actually work — and it works alongside your existing AI investments.
The layer your AI stack is missing
Already using Claude Code, GPT Codex, or other AI tools? BoodleBox is the collaborative intelligence layer on top — capturing what your teams build with AI, making it available across the organization, and turning individual usage into shared institutional value. It amplifies what you already have.
Keep the context your team already built
BoodleBox stores team conversations, documents, workflows, and AI-generated insights in shared knowledge banks that remain searchable and useful across sessions, projects, models, and personnel changes.
Built for everyone in the room
Multiple team members can work together with AI in the same shared workspace. Instead of screen-sharing a single chat or copying outputs into another tool, teams can co-create, compare ideas, and build from the same context in real time.
Use the right model without losing the thread
Private, secure access to every leading AI model in one workspace. Switch models mid-conversation, run the same prompt across multiple models, and choose the right AI for the task — without losing shared context or paying for multiple subscriptions.
Flat-rate AI chat access for your enterprise
A proprietary architecture reduces token usage by up to 96%, making unlimited prompting across premium models — GPT-5, Claude, Gemini, and more — available at a flat subscription price. No per-query costs. No budget anxiety.
Encode your institutional expertise
Build custom AI bots loaded with approved workflows, playbooks, and strategic context. Every team member gets access to the same embedded expertise — so knowledge scales beyond the people who created it.
See how AI is being used
Visibility into model usage, workflows, and team adoption — so you can coach better AI use, identify what's creating value, and reduce shadow AI across the organization.
Secure by design, with the details to back it up
Anonymized prompts, encrypted files, no-training contracts with every LLM provider, and compliance support across SOC 2 Type II, HIPAA, GDPR, FERPA, and HECVAT 4.0 — all through one auditable platform.
Pricing
BoodleBox’s token reduction technology cuts AI consumption by up to 96%, helping teams scale AI usage without unpredictable costs. Whether you are starting with one team or deploying across the organization, there is a path that fits.
Get started individually with a personal workspace, leading AI models, and built-in data portability.
Start for freeFor individuals and small teams ready to collaborate with premium AI models, custom bots, and shared knowledge banks.
Get PremierFor power users and growing teams who need priority speed, larger document capacity, and early access to what's next.
Power upFor institution- or organization-wide deployment with compliance support, admin controls, and dedicated implementation.
Get pricingThis isn’t productivity; it’s mission-critical.
US Army BCT
300 licenses deployed for field exercises. Mission planning requires persistent context that doesn’t reset between sessions.
What started as a $20/month pilot became the AI infrastructure for 151 attorneys on multibillion-dollar litigation.
Titan Law Firm
$20/mo pilot grew to $85.8K ACV. Found through an education referral. Zero outbound sales.
As humans, we need to use these technologies productively without making ourselves beholden to them. BoodleBox’s Message Mode actually serves to boost the importance of human cognition.
Reed H.
Founder, Hepler Consulting
Security & Compliance
Every AI interaction is protected — so your teams can use AI as aggressively as the work demands, without exposing proprietary data or inadvertently training external models. No shadow AI. No vendor lock-in. No guessing which agreement covers which model.
BoodleBox is designed to meet the most stringent procurement, privacy, and governance requirements — with prompt anonymization, legally binding no-training guarantees, and a model-agnostic architecture that keeps your institution in control, no matter how the AI landscape shifts.
SOC 2 Type II — Independently audited for security, availability, and confidentiality.
HIPAA — Meets healthcare data protection requirements.
GDPR — Compliant with EU data privacy regulations.
FERPA — Protects student education records under federal law.
HECVAT 4.0 — Completed for higher-ed and enterprise procurement review.
VPAT (WCAG) — Documents accessibility conformance to WCAG standards.
Every prompt anonymized before reaching any AI model.
Legally binding no-training contracts with every LLM provider — not a policy preference, a contractual guarantee.
25 subprocessors disclosed — full vendor transparency for procurement teams.
Model-agnostic architecture: a model-provider change is a configuration update, not a vendor migration.
Feel confident about your AI collaboration
AI should not just make old workflows faster. It should create better ways for people to think, learn, and work together. BoodleBox gives every organization the infrastructure to turn scattered AI use into collaborative intelligence that compounds — the shift from AI enabled to AI native.
ChatGPT Enterprise and Claude Enterprise offer shared billing and some team features — but knowledge stays siloed. When a team member leaves, their AI history and context leaves with them. BoodleBox is architecturally different: it was built for multi-human collaboration from day one, not retrofitted onto a single-user tool. Shared knowledge banks, persistent context across sessions and models, and organizational memory that compounds instead of evaporating. The longer your team uses BoodleBox, the more valuable it becomes. That’s not true of any single-model enterprise tool.
You don't have to. BoodleBox works alongside your existing AI investments — Claude Code, GPT Codex, and others — as the collaborative intelligence layer on top. It amplifies what you already have rather than replacing it. The real question is: what is your organization's AI knowledge actually worth — and why are you letting it walk out the door? There's a critical difference between employees doing work in isolation and actually getting work done as a coordinated team. Most enterprise AI tools are built for the former. BoodleBox is built for the latter — framing complex problems, making decisions that require multiple perspectives, and validating solutions the whole team can stand behind. The intelligence your team builds becomes a persistent asset for the entire organization. Not a chat history. Not someone's personal tab.
Every prompt is anonymized before reaching any AI model. Every file is encrypted end-to-end. BoodleBox holds legally binding no-training contracts with every LLM provider — not a policy preference, a contractual guarantee. SOC 2 Type II, HIPAA, and GDPR compliant. 25 subprocessors disclosed for full procurement transparency. And because BoodleBox is model-agnostic by architecture, a change in model providers is a configuration update — not a vendor migration or a compliance re-evaluation.
Most enterprise teams are up and running within days, not months. BoodleBox integrates with standard enterprise authentication systems (SSO/SAML) and is designed to complement existing infrastructure, not replace it. Our implementation team handles setup and onboarding. The land-and-expand model means you can start with one team, prove value, and scale across the organization at whatever pace makes sense.
Enterprise pricing is transparent and predictable — no pay-by-token surprises, no chat usage caps that blow your budget mid-quarter. BoodleBox’s proprietary token reduction technology cuts token consumption by up to 96% compared to direct model access, which is how we can offer unlimited-usage pricing that stays affordable at scale. Contact us for enterprise pricing tailored to your team size and use case.
BoodleBox serves knowledge-intensive teams across legal, defense, healthcare, finance, consulting, and professional services — anywhere that the work requires persistent context, multi-person collaboration, and organizational memory that compounds over time.
